Your Medical Records

Access to Medical Records

Under the Data Protection Act 1998, you have a legal right to access your health records. If you want to see your health records, you can ask at your GP surgery, and arrange a time to come in and read them. You don't have to give a reason for wanting to see your records.

If you want to see your health records, you may be asked to submit your request in writing. It's a good idea to state the dates of the records that you want to see - for example, from 2000-2003 - and to send the letter by recorded delivery. You should also keep a copy of your letter for your records. You will usually receive a response to your request within 21 days, although the law states that your hospital, or surgery, has up to 40 days to respond.

You can now view your basic medical summary online through Systmonline. Once registered you will have access to your list of recent medications, any adverse reactions and allergies you may have. Please click here for further information.

Fees to Access and Copy Health Records

To provide copies of patient health records the maximum costs are :-

Health records held totally on computer: up to a maximum £10 charge.

Health records held in part on computer and in part manually: up to a maximum £50 charge.

Health records held totally manually: up to a maximum £50 charge.

To allow patients to view their health records (where no copy is required) the maximum costs are :-

Health records held totally on computer: up to a maximum £10 charge unless the records have been added to in the last 40 days.

Health records held manually: up to a maximum £10 charge, unless the records have been added to in the last 40 days.

Health records held in part on computer and in part manually: a maximum of £10 unless the records have been added to in the last 40 days.

Please Note

If a person wishes to view their health records and then wants to be provided with copies this would still come under the one access request. The £10 maximum fee for viewing would be included within the £50 maximum fee for copies of health records, held in part on computer and in part manually.

Under the Data Protection Act 1998, there is no obligation to comply with an access request unless you have enough information as he or she needs to identify the applicant and locate the information and unless the required fee has been paid. Although the act says the fee has to be paid up front before you comply with an access request, your organisation may not ask for the fee until the release stage of the access request.

Transferring Your Electronic Health Record

Your GP practice holds copies of your patient health record electronically and in paper format. Both contain the healthcare information about you that your GP needs including your medical history, medications, allergies, immunisations and vaccinations.

If you have previously registered with a different GP in England, upon registering at this practice your electronic health record will, where possible, be transferred automatically from your previous practice through the use of an NHS system called GP2GP.

For further information please download this information leaflet.

NHS Summary Care Records

As part of a mandatory, national programme each GP Practice will have to make a summary care record for each patient (unless the patient has already opted out).

Please read the information regarding this.

If you wish to opt out download and complete the opt out form and return to the Practice (see below).